Warehouse, Procurement and Supply Chain
Best Tendering and Procurement Practices
Select Other "city & date"
Best Tendering and Procurement Practices Course
Introduction:
The program aims to equip current and future leaders in Contract and Procurement functions with the necessary expertise in world-class buying and contract practices. In addition to imparting strategies, concepts, and techniques that are widely recognized as leading to outstanding performance in contract and procurement activities, this program also provides the motivation and guidance needed to effectively implement these practices.
Course Objectives:
This course will give you:
- Discuss elements of the good contract process
- Learn methods of tender evaluation
- Review contract strategies
- See examples of important commercial contract clauses
- Be presented with the essential elements of a contract
- Be given examples of contract checklist
- Learn how to develop high-performance purchasing organizations
- Develop strategic purchasing plans
- Be taught how to develop spend profiles and perform analysis to guide strategies
- Explore many ways of reporting key performance indicators (KPI)
- Be presented with the most important competencies for contract and purchasing personnel
Who Should Attend?
- Contracts, Purchasing, and Project personnel
- Engineering, Operational, and Maintenance personnel
- And all others who are involved in the planning, evaluation, preparation, and management of tenders, awards, contracts, and purchases that cover the acquisition of materials, equipment, and services and who are in organizations whose leadership want high levels of competency in those involved in contracts and purchasing activities
Course Outlines:
What are contracts and how are they created?
- The need for contractual relationships
- What is needed to create a valid contract?
- Offer and acceptance
- Intention to create a legal relationship
- Written or oral?
- Other legal formalities in different countries
- Signing and sealing
- Witnesses
- Authority to sign
- How to prove authority
- The tender process
- Involvement of agents
- What happens if there is no contract, but work is carried out anyway?
- Making contracts enforceable – with particular emphasis on the international context
Structure of Contracts
- Form of Agreement
- General Terms and Conditions
- Special Terms and Conditions
- Schedules or Appendices
- Title (ownership) and risk of damage
- When does it transfer?
- Use of ICC INCOTERMS
- Notices and other formalities
- Which law and which courts?
- Different contractual structures
- Traditional
- New structures used in the Middle East
- New structures not widely used in the Middle East
Collateral Documents
- Bonds and guarantees
- Tender Bonds
- Advance Payment Bonds
- Performance Bonds
- Warranty Bonds
- Parent Company Guarantees
- Retention/Withholding
- Retention Bonds
- Letters of intent
- Letters of award
- Letters of comfort or awareness
- Insurance policies
- Types
- Who should carry the cover?
- How should you manage claims?
- Assessing the need for financial security in the current economic climate
- Are banks or insurance company’s good enough security?
- Changes to the Contract documents
- Need for consent
- Assignment/Novation explained and distinguished
- Waiver
- Changes to the scope
- Variation clauses
- Notice provisions
- Valuation of variations and changes
- Claims – what they are, and how they arise
- Delay and disruption
- Delay caused by the client
- Delay caused by contractor/supplier
- Force majeure
Resolving Disputes
- Negotiation
- Staged dispute resolution clauses
- Litigation
- Arbitration
- New best practices in di